AARP Hearing Center
You may be staring at a heap of paperwork when you finish filing your 2023 federal taxes, which are due April 15. Your first urge may be to put it all in a paper bag and toss it in the garage along with that old snowblower you’ve been meaning to fix. Don’t do that. Instead, keep only the records you need to keep. And that starts with sorting them out.
Try to stay tidy
Neat, complete, well-organized financial files speed the process of filing your tax return and can keep you from making errors. Maintaining some semblance of order after you’ve filed your return — rather than tossing papers into a file cabinet or shoebox — will come in handy if the Internal Revenue Service (IRS) has questions about your form.
“The biggest blunder is not being organized about what records ought to be kept,” says Neal Stern, CPA, a member of the American Institute of CPAs’ National CPA Financial Literacy Commission. “There are people who somehow believe that they should keep all of their paperwork, but they don’t think through what the important paperwork is that should be kept or how it should be kept or how it should be organized.”
People who keep too many financial papers often struggle just as much to find needed documents as those who don’t keep organized files. “They end up having drawers full of old papers,” Stern says. “It’s not much better than not having the paperwork if you can’t figure out what you have and where it is.”
What to keep
For an individual tax return, you’ll need to save anything that supports the figures you entered on your return. You should keep the W-2 and 1099 forms you get from employers, for example, as well as any 1099-B or 1099-INT tax documents from banks, brokerages and other investment firms.
If you lost your job last year and received unemployment benefits from the government, be sure to keep your 1099-G form, which reports the amount you have received. Unemployment benefits are generally taxable.
If you’re itemizing your deductions, keep these: credit card and other receipts, invoices, mileage logs and canceled checks. If you’ve bought or sold mutual fund shares, stocks or other securities, you’ll need confirmation slips (or brokerage statements) that say how much you paid for the investments and how much you received when you sold them. Keep a copy of all your investment transactions for at least three years after you have sold them.